Event Co-ordinator

The position of Event Co-ordinator for the Campbellville Community Association is a valuable one, as our community events are some of the most visible activities of the association, and funds raised at events assist in the work carried out by the association. It is not a job that can be done in isolation and has the support and backing of the BOD and other community members to make things happen effectively. The potential for burn-out is high in this position and steps must be taken to make sure an over-load of work does not settle on the shoulders of just one person.

Responsibilities:

  • The Event Co-ordinator for the DCCA is just that – a co-ordinator for events.
  • The Co-ordinator has over-sight of all social and fund-raising events put on throughout the year by the Campbellville Community Association.
  • Work with other members of the Events committee, to put on a number of social and fund-raising events during the year, as determined by the Board. These are primarily, but not exclusively, the following:

o   Family Skating Party – February (Family Day)

o   Spring social dance (Jeans and Jewels)

o   Celebrate Campbellville – June

o   Golf Tournament – September

o   Tree Lighting ceremony – November

o   Santa Claus Parade – December

  • Delegate roles and responsibilities, including co-ordination of an individual event, to other members of the Events committee and call on the BOD to help to ensure a smooth-running event.
  • Ensure social events are revenue neutral and fund-raising events are designed to generate sufficient funds to cover the annual operating budget of the DCCA, which is used for community benefit.

 

Requirements/Skills:

  • Must be a member of the DCCA.
  • May not necessarily be a member of the Board of Directors for DCCA, but must be able to present reports as needed to the Board.
  • Organised and effective communicator.
  • Be effective in both scheduling and budgeting.
  • Can demonstrate the ability to work within the budget set by the Board of Directors.
  • Able to chair an effective meeting and work well with others.
  • Be able to delegate responsibilities to others.
  • Be familiar with Word, email and social media.

 

Time Commitment:

  • This is a volunteer position, within a not-for-profit association. The term is for 1 year, although ideally a commitment should be made for at least a tenure of 2 to 3 years, to provide continuity within the organisation.
  • Meetings of the Events committee vary in length but are not longer than 2½ hours, for any one meeting. The work commitment immediately before each event is necessarily high, but would vary according to which event is being planned.

 

For more information about this position, contact Liz at Events@Campbellville.net.